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Policy Overview:
Policy Overview:

The Ozark School District Nutrition Services Department provides alternate (courtesy) meals to students whose meal account balance reaches a negative $20.00 or more.
Important:
Students who have been approved for free meals are exempt from receiving alternate meals,
regardless of account balance, per federal guidelines.

Meal Components:
● Alternate Breakfast includes:
o Muffin or breakfast cake
o Fruit
o Carton of milk
● Alternate Lunch includes:
o Cheese sandwich or grilled cheese
o Fruit and vegetable
o Carton of milk

Distribution Procedures:

Grades K–7:
● Breakfast:
o Distributed in line on a tray by the kitchen manager.
● Lunch:
o The student’s name and teacher will be written on a bag.
o The meal will be taken to the school office for distribution.

Junior High & High School (JH & HS):
● Meals are distributed by the kitchen manager.
● If a student with a negative balance comes through the line with a tray:
o Be discreet and respectful.
o Politely ask the student to return to the kitchen to speak with the manager.
o The manager will privately explain that a courtesy meal is being provided and request
the student exchange their tray.
o Never discard the original food in front of the student.

District Staff Charging Policy:
● District staff may charge meals up to a negative balance of $20.00.
● No alternate meals are provided to staff.
● Staff may not charge beyond a -$20.00 balance.
● When a staff member’s account reaches - $10.00, notify the Nutrition Office.
o The Nutrition Office will contact the staff member to inform them of their balance
and encourage payment.
● Penmac substitutes and district substitutes are not allowed to charge meals under any
circumstances.
● Unpaid staff charges will be automatically deducted from payroll:
o Deductions will occur from January and June paychecks, or
o From the final paycheck if the staff member is no longer employed at that time.

Daily Operating Procedures:
1. Post Deposits:
o Ensure all meal account deposits are posted daily.
2. Notify Parents:
o Call parents/guardians of students with balances of -$20.00 or more.
o Inform them of the charge limit and that alternate meals will be provided until the
balance is under the limit.
3. Notify Director:
o When a student reaches the charge limit, inform the Nutrition Services Director.
o The director will contact the family to reiterate the situation.
4. Ring Meals Correctly:
o All alternate meals must be rung up as a meal in the point-of-sale system.
5. Principal Notification:
o After a student receives 10 alternate meals, the building principal will be notified for
follow-up.
6. Staff Account Monitoring:
o Notify the Nutrition Office when a district staff member reaches - $10.00.
o The office will follow up with the staff member.
o Unpaid charges will be deducted from January and June paychecks or the final
available paycheck.

Reminders:
● Students approved for free meals must never receive alternate meals.
● Staff may not charge beyond -$20.00 and do not receive alternate meals.
● Substitute staff are not permitted to charge meals.
● Unpaid staff charges are subject to automatic payroll deduction.
USDA Non-discrimination Statement: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees,
and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity
in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign
Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay
Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination
Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information
requested in the form. To request a copy of the complaint form, call (566) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant
Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. This institution is an equal opportunity provider.